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MPS Has a New Partner!

Over six years ago, Dr. Timothy Reynolds, became frustrated with the current medical billing company for his urgent care centers. It was messy and inefficient. The growth of Healthcare Express, along with many payor changes, left him with the challenging task of augmenting the billing efforts of the company he was paying to collect his accounts receivables. He realized he didn’t like being lost in the shuffle with other clients, so he decided to open his own billing service— what is now Medical Practice Success. On April 1, 2019 a change is coming to Medical Practice Success, LLC in the form…

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MPS Talks Episode 1: Keeping a Healthy AR

What should my A/R balance look like? Why are we not collecting all our A/R? Typically, when speaking with a client, these are the most common questions I’m asked. You should be getting an A/R balance sheet that shows your monthly A/R and what it looks like at least once a month. Whenever you look at your accounts receivable, you are typically going to be looking at it from an aging perspective. So, 0-30, 31-60, 61-90 days, and so on. Generally, you want 85% of your A/R to be under 90 days. This ensures you have a consistent cash flow and you’re not waiting for the payers to pay you on a…

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Urgent Care Centers Congress 2019

Join us at Urgent Care Centers Congress at the Paris Hotel in Las Vegas on June 21 from 12:45 to 2:45 pm! Our very own Stacy Calvaruso and Timothy Reynolds, M.D. will be leading a workshop on How to Incorporate a Strategic Business Model to Ensure a Viable Urgent Care Center! Visit the UCCC website for more information!

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It All Starts at the Beginning

It all starts at the beginning! When 20% of the services of a typical medical practice are considered self-pay and should be collected at the time of service, why do you have so much debt? It just doesn’t make sense… It’s often difficult for your front desk team members to know how much to collect. There’s a difference in a co-payment and co-insurance, as we have discussed before. When you’re looking at your cash flow this is often the one area where you can make a quick impact. However, be careful you don’t scare away or alienate your patients by being…

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Payor Recoupments - What Leverage Do You Have? 

Are you experiencing payor recoupments or refund demands? Did you know that the Department of Insurance for your state actually has guidelines on how far back a payor can go to recoup a payment that they paid in error? Some payors call these "Adverse Benefit Determinations (ABD)." The good news is that you have some rights! My first suggestion is to know what your state's guidelines are regarding payor recoupments/refund requests. Second, you should immediately reply back to all recoupment and/or refund requests in writing asking for an appeal and that the payor provides you…

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Payor Underpayments Part 1: How to Identify This Sneaky Tactic!

You’ve seen it before. A payment comes in. Your staff manually posts the payment and the corresponding contractual allowance. Without a detailed understanding of contracted rates, terms, and conditions, the staff member who posts the payment may or may not get it right. It’s never audited … but it works its way through the system. You end up with a zero balance on the procedure. It falls off everyone’s workload. Without you knowing, it’s written off. A recent review performed by our office found that on one particular plan, our new client was underpaid an…

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How to Make the New Year Spectacular in Your Life and Your Practice

We all know that New Years Resolutions are over-rated. We know that people set them and then don’t follow through. So, what’s the answer? Just don’t set any? I don’t think so. I think the problem isn’t having them, it’s the way we do it. Let me help you to create a way that will make you excited about having new goals, accomplishing them, and creating a spectacular year. First don’t be short-sighted. Going to the gym every day is a goal, but it’s not very long range. Go to the gym to do what? For how long? How will you know when you are…

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Poor Financial Performance in your Urgent Care? Pt. 4

This is it! We’re going to learn the final piece of the puzzle to fix the poor financial performance of your practice. Last time, we discussed the billing and collections process, but this week we’re going to talk about managing receivables. Managing Receivables … The next area for improving the revenue cycle is accounts receivable management. We recommend that an organization segregate its aged trial balance by major third-party payers to determine the number of delinquent accounts over forty-five days old. It is easier to contact one insurer regarding twenty accounts, for…

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Poor Financial Performance in Your Urgent Care Pt. 3

Last week, we learned how our reimbursement systems affect our practice's financial performance. This week, we’re going to take a long, hard look at our billing and collections process. Billing and Collections … A second key area of importance involves the processes used for billing and collections. Physicians/owners should think of this area as being akin to an assembly line that begins with patient registration and continues through insurance verification and eligibility, over-the-counter collections of copayments and deductibles, charge entry, initial billing and follow-up…

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Poor Financial Performance in Your Urgent Care? Pt. 2

Last week, we discussed how you can spot weakness in your revenue cycle management. This week, we’re going to evaluate our reimbursement systems and see how they can be hurting the financial performance of your practice. Reimbursement Systems … As you saw last week, three of the five areas listed in the previous blog focus on revenue cycle management. Under the area of reimbursement systems, appropriate coding has been determined to be the single most important element for practice improvement, given that the majority of all providers under code. Therefore, implementing a coding…

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